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Who we are

The Geological Society of London (‘GSL’) (‘we’ or ‘us’ or ‘our’) gathers and processes your personal information in accordance with this privacy notice and in compliance with the relevant data protection Regulation and laws. This notice provides you with the necessary information regarding your rights and our obligations, and explains how, why and when we process your personal data.

The Geological Society of London’s registered office is at Burlington House, Piccadilly, London W1J 0BG and we are a registered Charity in England and Wales under number 210161. We are registered on the Information Commissioner’s Office Register registration number Z6454263, and act as the data controller. Our designated Data Protection Officer can be contacted via the following methods:

Email: dpo@geolsoc.org.uk

Tel: 020 7434 9944

Post: Data Protection Officer, The Geological Society of London, Burlington House, Piccadilly, London W1J 0BG

Information that we collect

GSL processes your personal information to meet its legal, statutory and contractual obligations and to provide you with our products and services. The GSL will never collect any unnecessary personal data from you and will not process your information in any way, other than as specified in this notice.

How the GSL uses your personal data (legal basis for processing)

GSL takes your privacy very seriously and will never disclose, share or sell your data without your consent; unless required to do so by law. The GSL only retains your data for as long as is necessary and for the purposes specified in this notice. Where you have consented to the GSL providing you with promotional offers and marketing, you are free to withdraw this consent at any time.

Your rights

You have the right to access any personal information that GSL processes about you.

Sharing and disclosing your personal information

The GSL will not share or disclose any of your personal information without your consent, other than for the purposes specified in this notice or where there is a legal requirement.

Legitimate interests

As noted in the ‘How we use your personal data’ section of this notice, the GSL occasionally processes your personal information under the ‘legitimate interests’ legal basis. Where this is the case, the GSL will have carried out a Legitimate Interests Assessment (LIA) to ensure your interests have been considered and any risk posed to you against our own and that such interests are proportionate and appropriate.

How long we keep your data

GSL only ever retains personal information for as long as is necessary and has strict review and retention policies in place to meet these obligations. For example, we are required under UK tax law to keep your basic personal data (name, address, contact details) for a minimum of 6 years after which time it will be destroyed.

Where you have consented to us using your details for direct marketing, we will keep such data until you notify us otherwise and/or withdraw your consent.


Legitimate interests example

The GSL will occasionally send you communications regarding our products, services or promotions by email, SMS or post that have been identified as being beneficial to our customers/ subscribers and in our interests. Such information will be relevant to you as a customer/subscribers and you will always have the option to unsubscribe at any time.

If you would prefer not to receive above-mentioned marketing and offers, please unsubscribe from marketing.


If Legitimate Interests is not the appropriate way to contact you, GSL would like to contact you with regarding our products, services or promotions that we provide, but using your consent. If you consent to us using your contact details for these purposes, you have the right to modify or withdraw your consent at any time by using the opt-out/unsubscribe options or by contacting GSL directly.

In these circumstances, we only contact you if you have already given your specific consent. At that point we will ask you how you want to be contacted i.e. by post, email, telephone or text.

If, however, you wish to opt-out of marketing, please unsubscribe from marketing.

Lodging a complaint

The GSL processes your personal information in compliance with this privacy notice and in accordance with the relevant data protection laws. If, however you wish to raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information, you have the right to lodge a complaint with the supervisory authority.

GSL contact

Email: dpo@geolsoc.org.uk

Tel: 020 7434 9944

Post: Data Protection Officer, The Geological Society of London, Burlington House, Piccadilly, London W1J 0BG

ICO contact

Email: casework@ico.org.uk

Tel: 0303 123 1113 (local rate) or 01625 545 745

Post: Information Commissioners Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF